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Meeting minutes are a record of what happened at a meeting.

Board meeting minutes are very important. Minutes are considered legal documents by the auditors, IRS and courts, and they represent the actions of the board. Many assert that if it´s not in the minutes, it didn´t happen.

The secretary of the board usually takes minutes during meetings. Written minutes are distributed to board members before each meeting for member´s review. Minutes for the previous meeting should be reviewed right away in the next meeting. Any changes should be amended to the minutes and a new version submitted before the next meeting where the new version is reviewed to be accepted. Minutes should be retained in a manual and shared with all board members.